Bills
Track supplier bills, expenses and vendor credits for a project, and record payments as they go out.
Bills List
Open a project and select Bills. Use Add to create a Bill, Expense or Vendor Credit. Search, filter by status, vendor or cost code, and click a row to edit.
Bill
Expense
Vendor Credit
Edit
Record Payment
Delete
- 1Add · Bill, Expense or Vendor Credit
- 2Search and filters
- 3Total, Paid, Due
- 4Status badges
- 5Row menu · Edit, Record Payment, Delete
- 6Bulk Delete
Status is set by you on the form, with seven options from Draft to Cancelled. Bills are not routed for approval.
Record Types
| Type | What it is | Due date | Payments |
|---|---|---|---|
| Bill | Invoice from a supplier or subcontractor | Yes | Yes |
| Expense | Spend paid at creation, such as petty cash | No | No |
| Vendor Credit | A refund or credit from a vendor | No | Refunds via Record Payment |
Bill Form
Pick a Related Subcontract and the Pay To vendor fills in for you. Tag each cost line as Estimate, Allowance or Change Order. Use Record Payment in Payment History to log what you paid.
Name
Steel rebar delivery
Bill ID *
BILL-014
Related Subcontract
SC-003 Hartanah
Pay To
Hartanah Steel
Bill Reference
INV-2291
Date
03 Oct 2026
Due Date
02 Nov 2026
Paid RM 20,000 · Due RM 28,000
Notes
Deliver to Level 3
Attachments
invoice-2291.pdf
Date · Amount · Method · Recorded By · Notes
12 Oct 2026 · RM 20,000 · Bank Transfer
Total Amount
RM 48,000
Already Paid
RM 20,000
Due Amount
RM 28,000
- 1Breadcrumb · Cancel and Save
- 2Name, Bill ID, Related Subcontract, Pay To
- 3Reference and dates
- 4Cost lines · Type column, Paid and Due
- 5Notes and Attachments
- 6Payment History · Record Payment dialog
Record each payment with its method and set the Bill Status, for example Partially Paid. Every payment stays in the history.